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Is it fine to re-open an approved purchase order?

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Is it fine to re-open an approved purchase order? Please expound.

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TarikJerkovich 263 on at

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Is it fine to re-open an approved purchase order?

Hi

Yes—re-opening an approved PO is standard.

Release → Reopen (Status = Open), make changes, then Send for Approval and Release again.

You can only edit what’s not yet posted

If posted:

Partially posted: edit only the remaining qty/price; to fix posted parts use Undo Receipt or Correct/Cancel Posted Purchase Invoice / Credit Memo.

Fully posted: you can’t reopen; use corrective documents (Credit Memo/Return Order or Undo Receipt where possible).

Business note: if your business policy/approval rules allow the change, the system supports it; if policy requires re-approval, enforce re-submit before release to keep governance and audit trail.

Hope that helps 🙂

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Sumit Singh 9,566 on at

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Is it fine to re-open an approved purchase order?

Hi @CU20112316-1,

As per my knowledge, yes, it's fine and system allowed to re-open the approved PO however once you do the required changes for which user want to reopen the purchase order and you need to take the approval from all approver again.

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Valentin Castravet 31,103 Super User 2025 Season 2 on at

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Is it fine to re-open an approved purchase order?

You can re-open it as many times as you want. Just note that if you have approval workflows enabled, you'll need to re-approve the order every time it's been re-opened.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Gerardo Rentería Ga... 24,814 Most Valuable Professional on at

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Is it fine to re-open an approved purchase order?

Hi, good day
I hope this can help you, and give you some hints.

Release and reopen sales and purchase documents - Business Central | Microsoft Learn

Best Regards
Gerardo

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OussamaSabbouh 4,242 on at

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Is it fine to re-open an approved purchase order?

Hello,

Yes, reopening an approved PO is fine.

It just changes status from Released → Open so you can edit and resend it for approval.

BC fully supports this; just avoid reopening if the PO is already partially received or invoiced.

Regards,

Oussama Sabbouh

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Aman Kakkar 2,089 on at

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Is it fine to re-open an approved purchase order?

Hi,

Yes — Business Central technically allows re-opening an approved Purchase Order, but whether it is fine depends on your company’s internal controls, audit requirements, and workflow setup.

By design:

A Released Purchase Order can be re-opened → status becomes Open.

Once you reopen, any subsequent changes require re-approval (assuming workflow is enforced).

Do mark as verified if this helps.

Aman K

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YUN ZHU 95,075 Super User 2025 Season 2 on at

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Is it fine to re-open an approved purchase order?

Of course you can.
After the order is approved, you may need to modify it, in which case you'll need to reopen the order.
However, after reopening, it will require another approval.

Thanks.

ZHU

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CU27112356-0 8 on at

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Is it fine to re-open an approved purchase order?

Reopen -> make your change -> send for approval again

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Jainam M. Kothari 15,608 Super User 2025 Season 2 on at

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Is it fine to re-open an approved purchase order?

Hello,

Re-opening an approved purchase order is allowed in Business Central but should be done cautiously because it affects audit trails, vendor commitments, and financial accuracy. If the PO has not been partially or fully received or invoiced, you can reopen it, but always document the reason and follow company approval policies.

Best practice is to create a revision or a new PO instead of reopening to maintain compliance and transparency.

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