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Purchase order default over receipt code from the vendor or item

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Posted on by Samantha73

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Hi All

is there a way to automatically assign/set over receipt codes on purchase line instead of manually selecting

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Dynamics 365 Business Central

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Ben Baxter 7,151 Super User 2026 Season 1 on at

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Almost, but I think it requires a customization. Both the Vendor and Item Card have a field to store a default Over-Receipt Code:

On the Vendor Card > Receiving Tab > Over-Receipt Code

On the Item Card > Inventory > Over-Receipt Code

However, filling the field on either, or both, records will not default the Over-Receipt Code on the Purchase Lines. The customization would be on Validation of the Item or Quantity to check the field values on the master records (Item first, then Vendor; Item wins if both have value) and populate the Over-Receipt Code if either record allows for it.

Best Regards,

Ben Baxter

Accent Software Inc

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Aziz Skhiri 433 on at

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Hello , the Standard Setup (Recommended)

Create Over-Receipt Codes
Go to Over-Receipt Codes (search for it).

Define a code with a Tolerance % (e.g., 10%).

Optionally mark one as Default so it applies broadly.

You can require approval if needed.

Assign the Code

On the Item Card (Inventory FastTab) → Over-Receipt Code field.

Or on the Vendor Card.
Item-level assignment usually takes priority.

Once assigned, the system automatically applies the over-receipt logic to purchase orders and warehouse receipts for that item/vendor. You don’t need to select the code manually on the purchase line in most cases.

you can add a simple Event Subscriber to automatically populate the Over-Receipt Code on the Purchase Line from the Item (or Vendor).

[EventSubscriber(ObjectType::Table, Database::"Purchase Line", 'OnAfterAssignItemValues', '', true, true)]

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Teagen Boll 3,344 Super User 2026 Season 1 on at

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Follow the advice from the other posters for the setup. If you set the over receipt code on the Vendor and Items you can then change the quanity to receive on a PO that is released to more than the original quanity (up to that over receipt percentage).

See below functionality:

1. PO created with 100 units (no over receipt code):

2. I set the PO as "Released" and then change the quantity to receive

3. Over-receipt code is automatically filled in.

So as long as you have the settings on your item and vendor, you can just release the PO and ignore the over-receipt code field. It will auto-populate once you change the quantity to receive.

Best,

Teagen Boll

Work: Catapult ERP

Social: LinkedIn

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Grigorios Mavrogeorgis 2,757 Super User 2026 Season 1 on at

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Hi, yes,

no need to pick it manually every time. Set it on the Item Card or Vendor Card, the Over-Receipt Code field is right there on the Inventory FastTab (Item) or Invoicing FastTab (Vendor), and BC pulls it onto the purchase line by itself once you enter the line, no extra click needed on your side.
Item Card takes priority over Vendor Card if both have one set, worth knowing if you get a value on the line you did not expect. There is also a Default checkbox on the Over-Receipt Codes page itself, that one applies globally when nothing more specific is set on item or vendor, so it acts as the fallback.

I've seen cases though where the line grabs a code you didn't expect, like a 100% tolerance instead of the 10% you actually wanted, so I'd still glance at the line before posting, especially if you have workflow approvals tied to a specific code, otherwise the approval step can trip up on you.

Glad to help - follow up if anything is unclear.
► If this solved it, marking it verified helps others too.
Regards,
Grigorios Mavrogeorgis
Business Central Consultant & AL Developer
Work: Gmsoft Limited
Blog: insidebusinesscentral
LinkedIn: linkedin.com/in/gregorymavrogeorgis

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