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Supply chain | Supply Chain Management, Commerce
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New vendor user workflow, status Approved, action: Fault

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Posted on by 27
Hi,
 
Functionality in Dynamics 365 Finance and Operations: Vendor Collaboration Portal. Workflow process: Vendor user request (new user or modify user)
A workflow called New user or modify user is set up to create a new user on the supplier side, who will use the Vendor collaboration Portal functionality.
Path: System administrator > Workflow > User workflow
 
 
 
Description of the problem
When executing a Vendor user request (new user or modify user) workflow on a D365 F&O environment. The system goes through all the steps of the scheduled workflow (creates the user, adds him to MS Entra, sends the invitation) but in the last step it does not change the status to Completed and remains in Approved. The workflow ends as: Fault and does not indicate any error.
 
 
 
Results
 
This results in the user who initiated the process not being able to delete or manage the roles of the newly created vendor user.
 
 
The situation occurs on the UAT environment.
The workflow was checked on the DEV and TEST environments, where the process runs correctly and ends with the status Completed.
 
Any suggestions as to what could be the cause?
 
  • Suggested answer
    Ognjen Lapcevic Profile Picture
    99 on at
    New vendor user workflow, status Approved, action: Fault
    For anyone searching: This is due to email parameters not setup correctly. If you debug this workflow you will see that it fails on email sending. If you remove email parameters or set them up correctly then it will work.
  • CU09101616-0 Profile Picture
    60 on at
    New vendor user workflow, status Approved, action: Fault
    Hi Marcin,
     
    I noticed this error on purchase order workflows before when the emails configurations are not setup correctly. Is your organization email templates the same as in your approval step of your workflow? The workflow should have a field to should email template for workflow notifications. Also, check the email parameters if the smtp/exchange?
     
    Also, check if the user you are testing under user options has workflow notifications enabled.
     
    Hope this helps..
    Thanks
    Marta

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