Journal voucher number

(0) Share

Report

Posted on by QD-29120621-0

Hi everyone,
I'm facing an issue where already posted voucher numbers keep reappearing in new Vendor payment journal.

Due to strict audit requirements, I cannot use the "Number allocation at posting" feature. The voucher number must be identical on the journal report both before and after posting by audit process.
Is there any other way to fix this number sequence reuse issue without enabling "Number allocation at posting"?
Thanks!

Categories:

Dynamics 365 Finance

I have the same question (0)

All responses (1)

Answers (0)

Suggested answer

Shaluma 137 on at

Like (0)

Report
Copy link

Link copied!

Hi,

When a number sequence is set to Continuous, D365FO maintains a Status List of reserved numbers. Numbers get "locked" in this list when a session crashes, a browser is closed unexpectedly, a journal is deleted in draft, or a customization/import issue occurs. The "Next" value on the sequence moves forward, but the locked number sits in the status list marked as "Free" and D365FO then re-offers that already-used number to the next journal.

Please find the below URL for
voucher invoice number does not get incremented in Vendor Invoice Journals

https://experience.dynamics.com/ideas/idea/?ideaid=e1f614c8-4a88-ec11-b820-0003ff45ec21
Please refer the below URL it's helpful for your issue
https://community.dynamics.com/blogs/post/?postid=b67fc3a3-9741-49cc-984b-7712a013d81b
Clean Up the Number Sequence Status List

This is the primary fix for your current error.
Organization Administration > Number Sequences > Number Sequences

Find the number sequence tied to your Vendor Payment Journal (e.g., GJ26/JP).

Click Edit, then go to General > Cleanup.

Run Manual Cleanup → select Current records.

This ensures all number sequences on the status list are set to status Free / Action None.

After cleanup, open the Status List tab and check if the problematic voucher number (GJ26/JP/00677) appears there. If it does and the number is genuinely already posted, delete it from the status list using Alt + Delete.

Then verify the "Next" field on the number sequence is set to a value higher than your last posted voucher.

Only delete a status list record if you've confirmed the voucher is truly already posted in the ledger. Do not delete if it was never successfully posted.
Schedule Automatic Cleanup as a Batch Job

To prevent this from recurring:

You can run the cleanup process manually or automatically to recover lost numbers. It is recommended to run the cleanup as a batch job during non-peak hours.
https://community.dynamics.com/blogs/post/?postid=06145872-b397-407c-93ff-91f4fa5c4cc1
Organization Administration > Number Sequences > Number Sequence Cleanup
Set this as a recurring batch job

If the issue still persists after following them, please raise a query, and we will be happy to support you further.

Thanks,
If you found it helpful, please consider marking it as verified — it may be useful for others in the future!

Was this reply helpful? Yes No