Purchase order still shows in active PO list after all lines have been received and invoiced

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Posted on by DM-13091728-0

How do you close a Purchase order when all lines have been received and invoiced? The PO is sitting in the Released status but still shows up in our active PO listing. All the lines on the PO have been received and invoiced and the PO should not show up in the active PO listing. If I use the BC filter - Partially Invoiced, it shows up in that list. However, looking at the lines on the PO, everything is invoiced.

Thanks in advance for any help,

Doug

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Dynamics 365 Business Central

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Ramesh Kumar 7,527 Super User 2025 Season 2 on at

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Hi Doug,

You have standard Jon queue which can scheduled based on you requirement.

https://learn.microsoft.com/en-ca/dynamics365/business-central/across-how-to-archive-documents

Thanks!

Ramesh

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YUN ZHU 95,331 Super User 2025 Season 2 on at

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This is a bit strange.
Use the following batch to remove these

If you are unable to delete these orders, please check the quantities on the lines again, there may be some partially invoiced lines.

Hope this helps.

Thanks.

ZHU

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Jainam M. Kothari 15,631 Super User 2025 Season 2 on at

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Hello,

Yes,

1. you can Run the Batch to Delete the Invoiced Purchase Orders OR

2. you can also Archive the Purchase Orders.

But the Reason of PO is still available in PO list page is,

When you create the "Purchase Orders" and only take Receipt of the same from PO.

And after that you are creating the "Purchase Invoice" by using "Get Receipt Lines"

and then Post the "Purchase Invoice"

Then the PO will be therein PO List page even though it is Fully Receipt and Fully Invoiced.

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Khushbu Rajvi. 20,363 Super User 2025 Season 2 on at

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If a Purchase Order in Business Central still shows as active or "Partially Invoiced" despite all lines being received and invoiced, check if there’s any small remaining quantity, rounding issue, or non-invoiced comment/G/L lines.

Please check this:https://community.dynamics.com/forums/thread/details/?threadid=0dfcd55d-5a9d-4347-853b-e9be659fc83b#:~:text=The%20Purchase%20Order%20will%20have,be%20run%20to%20bulk%20delete.&text=PO%20gets%20delete%20when%20you,there%20is%20no%20outstanding%20qty.

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Valentin Castravet 31,340 Super User 2025 Season 2 on at

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You can manually delete it or use the Delete Invoiced Purchase Orders report mentioned by Yun Zhu. If you get an error message when you try to delete it, that means the order is not fully received/invoiced.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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